Add wines
A photo of the label.
Winepad fills in producer, region and type. Your whole collection? Upload your old list or import your Excel file.
Read from one photo
Francesco Nicosia
Mascalucia · Rosso da pasto
Sicily, Italy
Know what’s left. See what you earn.
From one restaurant to several locations: keep stock up to date, reorder from your wine merchant and manage your margin per bottle. All connected to your wine list.
Ready for the next service.
Track bottles per restaurant and cellar, set minimum stock levels and see which wines need attention. Your collection and wine lists use the same wines.
Winepad · Stock
Malbec 2021
- Bar Paloma
- 0
- Cellar
- 12
- All places
- Bar Paloma
- Stern
- Central cellar
| Wine | Paloma | Stern | Cellar | Total |
|---|---|---|---|---|
| Rustico, Prosecco | 10 | 8 | 18 | 36 |
| Sancerre 2022 | 3 | 6 | 15 | 24 |
| Meursault 2021 | 2 | 0 | 0 | 2 |
| Côtes du Rhône 2020 | 14 | 9 | 24 | 47 |
| Malbec 2021 | 0 | 5 | 12 | 17 |
- 1Per restaurant and cellarSee how many bottles each location holds.
- 2A heads-up at your minimumSet a different minimum per wine for each restaurant.
- 3The quickest fixMove bottles or start an order directly from the alert.
Keep stock up to date, day by day.
You update the quantities yourself. Winepad keeps track of deliveries, counts and transfers.
- 1
Receive a delivery
Confirm quantities, purchase prices and destination. Stock and purchase history are updated together.
- 2
Count after service
Enter the bottles remaining. A reduction at a restaurant counts as sold, unless you mark it as breakage or own use.
- 3
Replenish before service
Below minimum? Move bottles from the cellar or order from your supplier.
Last bottle gone? Update the wine list too.
Open the wine list from the alert to hide or replace the wine. Export a new PDF for the table; publish for the tablet and guest link.
Less admin, from label to delivery.
Reorder
Order in a few clicks.
Order on Winepad or email your supplier, even without a Winepad account. Track outstanding bottles and confirm quantities and purchase prices on delivery.
Wijnhuis VerhaegheOn Winepad
Meursault 2021Domaine Roulot6 btl.
Sancerre 2022Domaine Vacheron12 btl.
Send orderPrices and margins.
Set glass and bottle prices for your wine list. Use your own price rule for suggested bottle prices and see your gross margin per bottle.
By the glass and bottle
Manage both selling prices for each wine. They appear side by side on your wine list.
| Wine | Glass | Bottle |
|---|---|---|
| Rustico, Prosecco | €8.50 | €42 |
| Côtes du Rhône | €8 | €39 |
| Tavel 2023 | €8 | €34 |
Your price, suggested.
You set once how you go from purchase price to list price. Winepad works it out for every wine, with your margin per bottle. Nothing changes until you apply it.
- Purchase × 3.2
- VAT 21%
- Round to € 1
Malbec 2021 · €15now €48 → €58
Sancerre 2022 · margin per bottle€29.84 · 58%
Purchase prices exclude VAT; list prices include VAT. Gross margin excludes VAT, before other costs.
Reports
See what sells. Know what stays in the cellar.
See bottles sold, revenue and gross margin per period and location, plus your best sellers and wines that haven’t sold.
Sales reports use recorded stock reductions and the selling and purchase prices stored with them. Keep counts up to date for useful revenue and margin reports.
- Stock value
- €5,154
- Margin · excl. VAT
- 57%
Export quantities and stock value to Excel for your accountant.
Stock value on 31 December
Valued at each wine’s latest purchase price per bottle.
WineBottlesPriceValue
Rustico, Prosecco36€13.10€471.60
Sancerre 202224€21.40€513.60
Meursault 20212€116.70€233.40
+ 41 more wines
Total226€5,154.00
Explore stock in the demo.
Open the Stock tab to find a shortage, move bottles from the cellar or receive a delivery.
Explore a sample restaurant, with wines, prices and stock included.
Bottle counts and minimums are free. Stock per place, margins and reports are part of Pro. →